BOURNE ATHLETIC ASSOCIATION
Bourne Athletic Association, Inc.
d/b/a Bourne Braves
Section I - Name
The name of the corporation shall be The Bourne Athletic Association, Inc., d/b/a Bourne Braves (hereinafter referred to as the "Association").
Section II - Purpose
The purpose of this Association shall be to promote, govern and conduct non-professional baseball on Cape Cod, to encourage good sportsmanship and a closer relationship among the community, foster wholesome recreation, and to provide interest and entertainment for residents and visitors. The Association will also support any and all other purposes permitted to a non-profit corporation organized under Chapter 180 of the Massachusetts General Laws as amended.
Section III - Membership of the Association
Members of the Association shall consist of businesses and individuals who annually contribute a minimum of $100.00, those volunteers who contribute at least 30 hours annually and any host provider (limited to 1 vote per household). Any board member who's a host provider is limited to only 1 vote.
No member of the Association shall have the right to make or interpret a decision on matters concerning policy or rules, etc., without first submitting the issue to the board of directors, and abiding in its decision(s).
Section IV - Organization
The Board of Directors of the Association shall consist of a President, Vice President, Treasurer, Secretary, General Manager, and the Chairpersons of the five standing committees; Jobs, Housing, Concessions, Field Maintenance and Fund Raising.
The term of office is two years. If for any reason any member of the Board cannot complete a term of office, the President shall appoint, with the approval of the Board, a replacement for the balance of the term. Any officer may be removed from office for just cause by a 2/3 vote of the Board of Directors.
Term:
Odd Years: General Manager, Vice President, Secretary, Jobs Chairperson, Concession Chairperson, and Field Maintenance Chairperson.
Even Years: President, Treasurer, Housing Chairperson and Fund Raising Chairperson
All newly elected members of the Board assume their duties in the month of September following the general election, which shall be held in August. At the June meeting, a Nominating Committee of three or more shall be selected from the general membership of the Association as defined in Section III. At they July meeting, this ad hoc shall present a slate of nominees for every open position on the Board. Members of the nominating committee are ineligible for candidacy.
The Association members will conduct the general election at the August meeting in attendance. A public notice will be issued one week prior to the general election. The fiscal year of the Association runs from September 1 through August 31.
Section V - Elected Officer Positions
PRESIDENT
The President shall be the chief administrative officer of the Association and shall conduct the day-to-day business of the Association, as well as preside at all meetings. The President shall appoint all committees not provided for in these Bylaws, shall administer and enforce these Bylaws except where provided otherwise in the Bylaws. The president shall co-sign, with the Treasurer, on all checks exceeding $500.00. Oversee the use of discretionary funds for petty cash expenditures not in excess of $75.00 per month. Will file the Certificate to Operate with the Cape Cod Baseball League on a yearly basis; file a list of officers and directors of the corporation to the Cape Cod Baseball League on a yearly basis; file a list of officers and directors of the corporation to the Cape Cod Baseball League on a yearly basis. The president shall perform such other duties as the regulations of this body shall require, or as may be necessary for the proper functioning of the office.
VICE PRESIDENT
The Vice President shall act in the absence of the President and shall have full power of the President when so acting, with the exception of co-signing checks. The Vice President will perform such other duties as may be necessary for the proper functioning of the office.
TREASURER
The treasurer shall receive and deposit in a banking institution all monies belonging to the Association; submit a monthly statement of accounts to the Board; submit a monthly itemized list of all monies received since the last meeting; submit a monthly list of accounts payable with invoices attached for the approval by the Board; shall bring the checkbook to every meeting and co-sign the checks with the President when needed; prepare and maintain all financial books for an annual audit. Submit annual treasury report with the Cape Cod Baseball League on or before June 1st, which will include copies of year-end tax forms filed with the Commonwealth of Massachusetts and the Internal Revenue Service. Will issue 1099 forms to any required individual associated with the Association. The treasurer will perform such other duties as may be necessary for the proper functioning of the office.
SECRETARY
The secretary shall maintain all meeting minutes of the Association; take minutes of all meetings; mail all members of the Association of every monthly meeting; will put a public notice of meetings at least one week prior to any meeting; and will perform such other duties as may be necessary for the proper functioning of the office.
GENERAL MANAGER
The general manager is responsible for hiring or firing of the Coach with Board approval; arranging team travel; acting as a liaison between Board and coaching staff and players; orders and store equipment and supplies; solicit bids for all services and contracts; represent the Association at meetings of the Cape Cod League; and perform such duties usually associated with the office necessary for the proper functioning of the office. The General Manager shall have the option of appointing an Assistant General Manager for a concurrent term. This position shall be a non-voting, volunteer position. If for any reason the General Manager does not complete the term, the Assistant General Managers position with the organization will be decided by the Board of Directors.
STANDING COMMITTEES:
THE RESPONSIBILITIES OF THE FIVE STANDING COMMITTEES ARE AS FOLLOWS:
The Chairperson of each committee shall submit a monthly report of all activities.
JOBS: This committee shall act as a liaison to the business community in obtaining paying jobs for all players who so desire; communicate to incoming players their responsibility in this regards, will file all required documentation, including but not limited to, required NCAA forms to the Cape Cod Baseball League, and will perform all duties usually associated with the office.
HOUSING: This committee shall locate adequate and appropriate housing for the coach, staff, and players; act as a liaison between the Association and host families; define and communicate responsibilities of players in accepting placement; ensure that all players meet the requirements of the Association in regards to rent and housing responsibilities; and will perform all duties usually associated with the office.
FUND RAISING: This committee is responsible for the planning and implementation of activities to raise funds to support the Association. Submit a monthly list of all monies received and financial obligations in the pursuit of fund raising for approval of the Board and prompt payment; will meet the needs and requirements of the Association in regards to Fund Raising, including but not limited to, the media guide, souvenirs, dinners and other fund raising activities; and will perform all duties usually associated with the office.
CONCESSION: The committee is responsible for the planning and implementation of the Associations concession stand; in charge of setting up; maintaining, and pricing products for sale; obligations include, but are not limited to, insuring that the concession stand is manned for all home games, submittance of all invoices to Treasurer, submittance of all cash inflows to Treasurer; and will perform all duties usually associated with the office.
FIELD MAINTENANCE: This committee is responsible for the maintenance of Coady Field, including but not limited to, the overall maintenance of the field, making recommendations to the board for improvements, oversees field maintenance workers during the summer months and works in conjunction with the Town of Bourne School Department, overseeing; abide by the Board bylaws but also the town's laws in regards to school property.
NON-VOTING POSITIONS
The following committees which are considered non-voting volunteer positions, however, are still governed by the Board and must act responsible in regards to the Association.
CAMPS: This committee will help run the Bourne Braves Baseball clinics; this committee will be responsible for setting up and maintaining all pertinent information in regards to the camps, keep an up to date database of all participants, make any recommendations for improvements to the Board of Directors and shall perform such other duties as may be necessary for the proper functioning of the committee.
PUBLIC RELATIONS: The committee shall, using all media forms available, enlighten the community at large of the activities, personnel, and accomplishments of the Association; and shall perform such other duties as may be necessary for the proper functioning of the committee. Any publicity concerning the Association shall clear this committee.
FINANCE COMMITTEE: This committee will consist of the following members: Treasurer, Fund Raiser, and General Manager with the Treasurer chairing the committee. This committee will be charged with preparing the annual budget. A formal draft will be presented to each Board member during the June meeting for review. The budget will be voted on during the Associations July meeting and will go into effect on September 1. The committee shall perform such other functions as may be necessary for the proper functioning of the committee.
SOUVENIR COMMITTEE: This committee will report to the Fund Raising Chair; this committee is responsible for the purchase and sale of items associated with the Association and the Cape Cod Baseball League; will work in conjunction with the Fund Raising Chair and the President in regards to purchasing merchandise; will submit invoices to the Treasurer for approval; will prepare and submit a report for each monthly meeting of the Board of Directors and will submit all cash inflows to the Treasurer on a regular basis. This committee shall perform such other duties as may be necessary for the proper functioning of the committee.
SECTION VI - MEETINGS AND QUORUMS
The Bourne Athletic Association, Inc., shall hold general meetings on the 2nd Wednesday of every month at a time and place designated by the President. Special meetings may be called whenever deemed advisable by the President. For a meeting of the Association, a quorum shall consist of a majority of the members of the Board.
SECTION VII - PARLIAMENTARY AUTHORITY
Parliamentary procedure shall prevail according to the Newly Revised - Robert's Rule of Order at all meetings of the association.
SECTION VIII - DISSOLUTION
In the event the Corporation shall dissolve, all funds in the treasury, after payment of all debts, shall be donated to the Town of Bourne Recreation Committee.
SECTION VIIII - AMENDMENTS
These bylaws may be amended by a majority vote of the Board at any special or regular meeting of the Association; amendments shall be recorded in numerical sequence.
May 10, 2001 - Amendment 1
The Treasurer is responsible for submitting all necessary information and documentation to a CPA or BA to file State and Federal Income Tax Returns in a timely manner.
President- Lynn Ladetto 5/10/00
Treasurer- Donna Klucevsek 5/10/00
July 16, 2000 - Amendment 2
Regarding Section IV - Organization: Bylaws to be amended in the following manner. Fiscal year must remain November 1 - October 30 therefore any events such as nominating committee, slate of officers and finance committee that are affected by this would be moved up 1 month.
Fiscal Year November 1 - October 30
Nominating Committee to be formed the month of July: minimum of 3
Slate of officers presented at the end of August
Board positions elected in September. Official term begins November 1st
Finance Committee presents to present budget at the October Meeting
President- Lynn Ladetto 7/16/00
Treasurer- Donna Klucevsek 7/16/00
August 17, 2001 - Amendment 3
General Manager
Current language
"…shall be responsible for the hiring of the Coach with Board approval…"
Expand description to include:
1. The General Manager shall decide the eligibility or ineligibility of all team players throughout the season in accordance with team bylaws and policies; shall have the authority to sign a player and have an active role in recruiting in the absence of a Head Coach.
2. The General Manager shall have the power to discipline, and/or suspend players and/or coaches to the extent allowable by the law; in accordance with contractual agreements, team bylaws, handbook rules and/or policies, or where conduct is deemed in the General Manager's judgement to be detrimental to the Bourne Braves.
3. The General Manager shall provide all appropriate documentation in regards to any and all actions taken when requested by the Board of Directors.
President Lynn Ladetto 8/18/01
Treasurer Donna Klucevsek 8/18/01
July 28, 2004 - Amendment 4
1. Regarding Section III - Members of the Association
a. Bylaw amended to provide:
At a minimum, members of the association must have either (a) serve on the Executive Board, or (b) volunteered for a least one hundred (100) hours, or (c) be a host family for that baseball season; provided, however, there shall be only one voting member in each household and each household shall have only one vote regardless of meeting the requirements of membership in more than one category.
2. Regarding Section IV - Organization: Bylaws amended to provide:
Prior to the annual meeting each year, a chairperson of the Nominating Committee shall be selected by the Executive Board. The chairperson shall be a member of the Executive Board. The Nominating Committee shall be composed of its chairperson and four additional members appointed by the Executive Board each year, with a minimum of two members from the membership who are not on the Executive Board. No member of the Nominating Committee shall be eligible for nomination to the Executive Board or as a representative of an organization with whom the association affiliates for that election.
The Nominating Committee shall solicit nominations, interview the potential candidates, and then shall select one candidate for each available position on the Executive Board and on any organization with whom the association may affiliate from the membership and prepare a slate of nominees which shall be presented at the August meeting of the Executive Board.
Nominations may be made from the floor at the annual meeting, but in order for any such nominations to be valid notice, such nominations shall be provided and signed by at least seven (7) members and shall be filed with the clerk of the association at least ten (10) days prior to the date of the annual meeting (unless the report of the Nominating Committee is sent to members at least thirty (30) days prior to the date of the annual meeting, in which case the notice of nominations shall be first filed with the clerk of the association within twenty (20) days after the
Nominating Committee's report is sent out).
President Lynn Ladetto Date: 7/28/04
Treasurer Donna Klucevsek Date: 7/28/04
3. Regarding Section - Non Voting Positions
Amend the bylaws to include Camps Coordinator as a voting position. Term of office is Even Years.
President Lynn Ladetto Date: Date: 7/28/04
Treasurer Donna Klucevsek Date: 7/28/04
Amendment 5: Rescind Amendment 4 (passed July 28th, 2004) of the existing by-laws.
Amendment 6: Regarding Section V, which outlines voting and non-voting positions, of the existing by-laws…
Amend the bylaws to include Camps Coordinator, Public Relations Coordinator, and the Souvenirs Coordinator as voting positions. Term of office is Even Years.
Amendment 7: Regarding Section III, which currently states “Any board member who is a host provider is limited to only 1 vote.”, shall be amended to the following “Any board member gets 1 vote, but receives no more than one vote regardless of other criteria.”
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